Satisfactory Progress and Academic Probation
Satisfactory Academic Progress (SAP)
SAP is maintained and measured by the following:
1. Maintaining a minimum of 80% attendance.
2. GPA of 2.0 or higher.
3. Written and lab projects, tests, or other assignments.
4. Participation.
5. Aptitude to the class material as evaluated by the Instructor.
Academic Probation
The following are conditions for an Academic Probationary period set by the school Director:
1. Unsatisfactory attendance not meeting 80% minimum attendance progress.
2. GPA below 2.0.
3. Excessive absences or tardiness
4. Academic dishonesty
Academic Probation Removal
Removal of academic probation will be considered when:
1. Attendance progress has shown improvement after the probationary period has ended.
2. A GPA of 2.0 or higher has been met.
3. Improvement in timeliness/attendance progress.
4. Student demonstrates ability to complete academic activities (course and lab assignments) honestly.
Conditions for Termination
Termination is the condition where the student bas been formally or is in the process of being expelled from the school pertaining but not limited to unacceptable behaviors listed in the student code of conduct or academic attendance/performance.
Termination Procedure:
1. Student is informed of probation set for a specified amount of time.
2. At the end of the probationary period:
• Student shows improvement/progress, probation is lifted.
• Student does not show improvement or progress, then the termination/expulsion proceedings occur.
3. Attendance and/or behavior performance is evaluated. If there is still no progress at the end of any additional probationary period time, the student will be dismissed/terminated.
4. At the time of dismissal, all financial aid will be discontinued, and all lenders will be notified of the student’s terminated status.
5. Staff will follow the refund policy to determine if a refund will need to be issued to financial lenders if applicable.
Conditions for Re-Admittance
A student seeking to continue or re-enter courses after termination must petition the School Director in writing¹ and demonstrate all factors contributing to their termination have been resolved. ¹ The school may allow a student whose enrollment was terminated for unsatisfactory progress to reenroll after a minimum of one progress evaluation period. Such reenrollment does not circumvent the approved refund policy. (Texas Administrative Code, RULE §807.222, e)
Grades and Progress Report
Satisfactory academic progress is determined by graded assignments, attendance, participation, and student conduct. Progress reports may be issued upon request and an official record of all grades are maintained in the student files.
Course Incomplete
A course incomplete is considered an academic progress grade of below 2.0 or assignments not completed. The student must arrange with the instructor a time to make up or retake an assignment. After a 2.0 or higher grade is achieved, the Incomplete mark on the student’s record for that assignment or module will be updated. A student who withdraws for a reason unrelated to the student’s academic status after the 75 percent completion mark and requests a grade at the time of withdrawal shall be given a grade of “incomplete” and permitted to re-enroll in the course or program during the 12-month period following the date the student withdrew without payment of additional tuition for that portion of the course or program.
Withdrawal
A full refund will be made to any student who cancels the enrollment contract within 72 hours (until midnight of the third day excluding Saturdays, Sundays and legal holidays) after the enrollment contract is signed. A full refund will also be made to any student who cancels enrollment within the student’s first three scheduled class days, except that the school may retain not more than $100 in any administrative fees charged, as well as items of extra expense that are necessary for the portion of the program attended and stated separately on the enrollment agreement.
Test or Course Repetitions
If a grade lower than a C is achieved on any class or lab assignment, a retake of that assignment is allowed for a maximum of 3 times. If a passing grade is not achieved by the 3rd time, then the student will be required to repeat a module or have additional course time as allowed with authorization by the school Director.